Sr. Administrative Coordinator - Johns Hopkins University - Baltimore, MD

Range: OF
Level: 3
Status: Full Time
School: Bloomberg School of Public Health
Location: School of Public Health
General Description:
Department: Epidemiology
Monday – Friday 37.5 hrs

Position will coordinate and support the Data Analysis Center (DAC) for the Environmental influences of Child Health Outcomes (ECHO) program. Under the direction of the JHU Principal Investigator, will support program faculty, assist with financial monitoring along with administrative functions, including scheduling meetings internal to the JHU DAC and between JHU DAC and ECHO-affiliated groups, and prepare and submit amendments to the JHU IRB, and track human subjects training of faculty and staff. Program faculty include those solely associated with the DAC and numerous faculty across the Schools of Public Health and Medicine. Will be the liaison between JHU ECHODAC faculty and staff, administrative personnel at RTI, Inc (ECHODAC partner), ECHO Coordinating Center (Duke University) and NIH, and finance and administration within the department of Epidemiology, and Johns Hopkins University. Draft and prepare program reports and summaries, work plans, activity charts, budgets and other correspondence for the ECHODAC. Coordinates and supports ECHODAC in professional circles through meetings, conference presentations including organizing and supporting web-based conferences. Provides complex administrative support to the PI and Director and program/research including report preparation, proofing and editing. Assist with creation and maintenance of slides for presentations. Maintain biosketches and other support. Order necessary supplies, equipment (printers, computers, etc.) and any necessary maintenance contracts. Responsibilities include making travel arrangements and preparation and submission of travel reimbursements. Manage the PI’s electronic calendars for multiple meetings and manage frequent requests. Resolve scheduling conflicts. Ensure that the PI and Director are fully prepared for meetings and appearances by coordinating, collecting and providing materials to participants in a timely fashion. Work with the PI and Director to update Center policy and procedure manuals (as necessary). Work on special projects as requested. Works independently and able to prioritize workloads as needed to meet competing deadlines in a fast paced environment. Perform other duties and special projects as assigned by PI and core faculty. Will be expected to act as an information resource and provide assistance for faculty, Center Director, and staff as well as contacts from outside the Department. Develop, and maintain electronic and hardcopy filing system. Help PI and Director track work progress and submit reports to IRB and NIH as needed.
High School Diploma/GED required. Five years progressively responsible administrative experience. Experience working with various software applications. Experience using Microsoft office suite applications. Managing multi-line phones. Accounts payable, grant and manuscript preparation. Must have strong organizational skills, ability to complete tasks, be detail-oriented, and have the ability to work with minimal supervision.
Bachelor's degree or equivalent experience preferred. Two years of related administrative experience. Must demonstrate the ability to communicate on a professional level, act appropriately and effectively with all levels of staff, exercise good judgment, and think creatively to manage complex projects and to resolve operational issues.
NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Bloomberg School of Public Health & School of Nursing Divisional HR Office at 410-955-3006. For TTY users, call via Maryland Relay or dial 711.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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